Keeping attendees safe and well at events is paramount. It’s impossible to account for every potential issue but being aware of the most significant risks is important so a plan can be installed. The foundations of this lie in meticulous planning and conducting a risk assessment. Often, this involves a dedicated team who can help ensure all the elements of an event are considered and addressed appropriately.
The first step is identifying the number of attendees expected and what they will be doing. This is essential to ascertain which health and safety measures must be put in place.
For example, events that include catering must guarantee that food vendors are adhering to stringent hygiene standards, as well as providing hand sanitising provisions across the venue. It is also critical to have the right medical support in place to deal with any potential outbreak or illness at an event. This could include a mobile ambulance and/or Event Medical Cover to manage any issues. For details on Event Medical Cover, contact Private Paramedic.
Fire safety must also be considered. The venue must have appropriate fire safety measures in place and all staff need to be aware of them. This can be as simple as having fire extinguishers in easily accessible locations and fire blankets readily available to use. A fire safety assessment can help to establish that there are no combustible materials in the venue, create an evacuation plan and ensure that fire wardens know their responsibilities.
Other considerations include ensuring that all venues are adequately ventilated, having hand sanitising stations in place and regularly being restocked, arranging regular cleaning and disinfection of high-touch surfaces and restrooms, and ensuring that food vendors are using only approved ingredients and are following proper food preparation protocols.
The final area of consideration is the safety of your whole event crew. Many events have very specific roles for their crew, whether it’s managing traffic, putting up barriers or dealing with large crowds of people. Take the time to think through each role and their associated risks and prepare your team accordingly.
While it may be tempting to avoid these considerations, leaving them too late can prove to be disastrous. This can be in the form of a sold-out event that you are unable to accommodate, having less staff than you have safe handling capabilities or even being unable to run your event at all due to health and safety concerns.